CALL FOR ABSTRACTS IS NOW OPEN

The World Congress on Endoscopic Ear Surgery 3.0 in Boston, Massachusetts is a comprehensive 3-day symposium focusing on the application of endoscopes and exoscopes in the surgical fields of Otology, Neurotology, Lateral Skull Base Surgery and Anterior Skull Base Surgery. The Scientific Abstract sessions at this meeting provide an opportunity for basic scientists, clinicians, surgeons, and trainees in these disciplines to interact, exchange and disseminate innovative research, knowledge, and technological advancements.

Submissions of the highest quality will be considered for publication in a special supplemental edition of Otology and Neurotology

We invite all attendees to submit their abstracts for presentation.

ABSTRACT SUBMISSION GUIDELINES

  • Abstract submission opens June 18, 2018;
  • Abstract submission closes February 18, 2019, 4:00 pm EST;
  • Abstract submission is available online only;
    Browser: for best results we strongly recommend using Chrome or Firefox when submitting your abstract;
  • All abstracts must be submitted in English;
  • Abstracts must contain original material, not published or presented at any other international meeting prior to the World Congress on Endoscopic Ear Surgery 3.0;
  • Headings: Will depend on the selected session sub-categories. Please see details under ‘Session Sub-Categories’;
  • The total length of the abstract (Introduction, Methods, Discussion, Conclusion) should not exceed 250 words.

SESSION FORMATS

Abstracts can be submitted for the following presentation formats:

  • Podium presentation: Because of the time constraints of the Congress, only a small number of selected oral presentation slots will be available. Presenting authors will be informed and offered an alternative presentation category (e.g. Poster/ePoster) if their abstract is not selected for oral presentation. Oral presentations will consist of a 5-minute presentation with 5 minutes facilitated discussion between every 4 presentations. All oral presentations will have a scheduled day and time, which will be shared with the presenting authors once the program has been finalized. Only one presenter per oral presentation.
  • e-Poster* presentation: There will be several e-Poster presentation and viewing sessions throughout the duration of the Congress. Presenting authors are expected to be present at their e-Poster during designated presentation times, and should be prepared to provide a 5 minute oral summary of their poster, followed by a 3 minute review and facilitated discussion. e-Poster presentations will have a scheduled day and time, which will be shared with the presenting author(s) once the program has been finalized. Only one presenter per e-Poster presentation.
  • Video presentation: There will be several video sessions throughout the duration of the Congress. The video duration should not exceed 5 minutes. This will be followed by 5 minutes of facilitated discussion. The author should be present to narrate (in clear English). All video presentations will have a scheduled day and time, which will be shared with the presenting authors once the program has been finalized. Only one presenter per video presentation.

‘e-Poster’ refers to electronic poster. Click here for more information on e-Poster presentations.

SESSION CATEGORIES

Abstracts can be submitted for the following categories:

Anesthesia and EES History
Anterior Skull Base Implants and Prosthetic Rehabilitation
Cholesteatoma (Congenital, Acquired) Inner Ear Regeneration
Combined Approaches Lateral Skull Base
Complications Middle Ear Neoplasms
Congenital Abnormalities Mission Trips and EES
Drug Delivery Office-Based Otoendoscopy
Education / Simulation Ossiculoplasty
EES in Developing Nations Outer Ear Regeneration
EES-Assisted Cochlear Implant Surgery Pediatric EES
Emerging Technologies / New Instrumentation Quality, Health Policy and Cost-Effectiveness
Endoscopic Tympanoplasty Rhinology
Eustachian Tube Surgery Robot-Assisted Ear and Skull Base Surgery
Exoscope-Assisted Surgery Stapes Surgery
External Auditory Canal Pathology (Exostosis, Osteoma, Medial Canal Fibrosis, etc.) Vestibular Surgery
Facial Nerve Other

SESSION SUB-CATEGORIES

Abstracts for Podium and Poster/ ePoster presentations can be submitted for the following sub-categories:

  • Clinical Capsule Report:
    Introduction: Include brief, clear statement of the main goals of the investigation.
    Methods:
    – Patients: 
    Primary eligibility criteria and key demographic features.
    – Intervention(s): Diagnostic, therapeutic, and/or rehabilitative.
    Discussion:
    – Main Outcome Measure(s): 
    The most essential criterion that addresses the validity of a diagnostic test or a therapeutic outcome
    – Results: Include statistical measures as appropriate.
    Conclusions: Include only those conclusions that are directly supported by observations generated from the study and make the report noteworthy.
    Additional Information: A report will be considered for acceptance as a Clinical Capsule if it reflects a valid observation or clinical outcome, but is not powered by formal experimental methods (e.g. prospective, controlled observations). As best as possible, the title should state the compelling point that draws the reader’s attention. These reports will describe a new disease state (with diagnostic documentation including pathologic findings), identification of a new complication from a treatment or procedure, a new diagnostic technique, a new technology transferred from one field to another, or further elucidate clinical approaches to significant disorders.A Clinical Capsule should offer new insights and not simply report established information. Novel diagnostic or therapeutic considerations can be effectively conveyed in the context of a Clinical Capsule. If the report provides a new treatment option, the disease should be of such rarity that it is unlikely that a series could be developed that would be amenable to standard analyses. Capsule reports may also be based on seminal observations that provide an understanding of the mechanism of disease, particularly when the pathophysiology involves a rare and not easily retested event.
  • Original Clinical Studies
    Introduction: Include brief, clear statement of the main goals of the investigation.
    Methods:
    – Study Design: 
    Specify the type of study (e.g., randomized, prospective double-blind, retrospective case review).
    – Setting: E.g., primary care vs. tertiary referral center, ambulatory vs. hospital.
    – Patients: Primary eligibility criteria and key demographic features.
    – Intervention(s): Diagnostic, therapeutic, and/or rehabilitative.
    Discussion:
    – Main Outcome Measure(s): 
    The most essential criterion that addresses the study’s central hypothesis.
    – Results: Include statistical measures as appropriate.
    Conclusion: Include only those conclusions that are directly supported by data generated from the study.
  • Reviews and Meta-Analyses:
    Introduction: Include brief, clear statement of the goals of the review.
    Methods:
    – Data Sources: 
    Specify database, search methodology, languages covered, and time frame.
    – Study Selection: Criteria used to select articles for detailed review.
    Discussion:
    – Data Extraction: 
    Means of assessing quality, validity, and comparability of extracted data.
    – Data Synthesis: Specify statistical techniques used for data analysis.
    Conclusions: Concise statement of primary inferences with any recommendations.

Abstracts submitted for Video presentation can be submitted for the following sub-categories:

  • Basic science methodology
  • Cases that have significant educational value
  • Historic pieces
  • Novel educational tools and/or simulation devices
  • Novel operative techniques or technology

Videos should highlight unique scientific findings. Didactic videos showing standard operative approaches will not be considered. In addition to standard scientific merit and novelty, submissions will be evaluated by peer review for video and audio quality.

Length: Up to 5 minutes.
Text: 250 word structured abstract (Introduction, Methods, Discussion, Conclusion).
Originality: Videos and their description must not have been published previously.
Format: Video should include a title screen with authorship. Video should be encoded in high definition format and in standard file extensions: .wmv, .mov, .mpg, .mpeg, or .mp4.
Video Size: The video submitted with your abstract is limited to a maximum file size of 50 MB. Accepted videos will be invited to submit a higher resolution video, with a recommended minimum file size of 500 MB up to 2 GB and video resolution of at least 1080p.

EVALUATION CRITERIA

  • Only abstracts that are complete and in accordance with the instructions provided above will be considered for review;
  • Submissions will be reviewed for quality, relevance and merit.

REGISTRATION

For all accepted abstracts, the presenting author(s) must register for the conference in order to present.

ABSTRACT & VIDEO PUBLICATION

  • Final abstracts will be posted on the conference website two weeks prior to the conference.
  • The top abstracts will be invited to submit a full manuscript for publication in Otology and Neurotology, after the conference.

KEY DATES / DEADLINES

  • Abstract submission open: June 18, 2018
  • Abstract submission close: February 18, 2019
  • Acceptance/ rejection notices sent by: March 21, 2019
    Final agenda (ePoster, Oral and Videos Presentations)  sent to presenters by: April 15, 2019

AWARDS

Young doctors’ Competition Awards (1st, 2nd and 3rd best presentation)
Award details will be available soon.

Best e-Poster Award
Award details will be available soon.

Best Video Award
Award details will be available soon.

INTERNATIONAL APPLICANTS

International applicants needing to apply for a visa are strongly encouraged to submit their abstracts as early as possible, in order to guarantee a timely acceptance notice (if applicable). Please note that visa applications may take up to 90 days to process. Applicants requiring the acceptance notice earlier than, please contact the conference secretariat at daniela@bayleygroup.com or call +1.519.263.5050 / +1.519.263.6003 (direct line).

We can provide letters of invitation to registered attendees required for visa applications. Invitation letters can be requested once registration and payment has been provided in full. Please email kirsten@bayleygroup.com to request a letter of invitation.

QUESTIONS?

For queries regarding abstract submission or technical difficulties, please contact:
Daniela Nogueira,
Conference Secretariat
Email: abstracts@endoearboston.com
Phone: 1.888.527.3434 / +1.519.263.5050 / +1.519.263.6003 (direct line)